Horse boarding software manages board billing, horse care and medical records, stall and facility operations, and owner communication for boarding barns. Stables Systems is horse boarding software with flat monthly pricing: no per-booking fees, and no percentage skimmed from board payments as they pass through the platform.
The real question isn’t whether you need horse boarding software. It’s who pays for it — and how.
Every boarding barn eventually leaks revenue the same way: extra services delivered and never billed, board increases postponed because re-invoicing everyone is painful, late payments chased by text. Boarding software fixes that — and every vendor will tell you so.
What they differ on is the business model. Some platforms advertise themselves as free for barns and earn their money on payment and transaction fees when your boarders pay through them — a percentage-shaped cost that grows with your barn and never shows up as a line item you approved. Stables Systems charges a flat, published monthly price. When your barn grows, your software bill doesn’t grow with it.
How it works: from stall to settled invoice
- Set up each horse’s digital barn file — board plan, care schedule, medical records, owner contacts, documents.
- Log care and extras as they happen. Blanketing, holding for the vet, extra feed, trailer parking — recorded where it happened, not remembered at month-end.
- Billing runs itself. Recurring board invoices plus every logged extra, delivered automatically, paid by card or ACH, synced to QuickBooks Online.
Horse boarding software built for the way barns actually run
Recurring Board Billing
Monthly board invoices generate automatically per horse and plan, with pro-rating for mid-month arrivals and departures. Raise rates once; every invoice updates.
Billable Extras, Captured at the Stall
The services that vanish from memory — med checks, extra hay, holding for the farrier — get logged in seconds and land on the next invoice automatically.
Care & Medical Records
Feeding, meds, vet and farrier visits, vaccination and Coggins dates in one record per horse — visible to your team, shareable with owners.
Owner Communication
Owners see their horse’s care, records, and invoices in one place, which means fewer “quick question” texts at 9pm and more trust at rate-increase time.
Operations & Stable Logistics
Stall assignments, task lists for staff, facility scheduling — the whole barn day, out of the whiteboard and into one system.
Payments & QuickBooks Online Sync
Card and ACH collection with automatic reminders, and a true QuickBooks Online sync so your books reconcile without re-keying.
The old way vs. Stables Systems
| Boarding barn on spreadsheets & texts | With Stables Systems |
|---|---|
| Extras remembered (or forgotten) at month-end | Logged at the stall, billed automatically |
| Board invoices re-typed every month | Recurring invoices per horse and plan |
| Payments chased by text message | Automatic reminders, card & ACH collection |
| Care records in a binder in the feed room | Digital barn file per horse, shareable with owners |
| “Free” software taking fees on every payment | Flat monthly price, no cut of collections |
“No more chasing payments!” — Stables Systems customer
Horse boarding software pricing: flat, published, and yours to keep
Plans start at $75/month for boarding facilities and scale up to $429/month for large multi-discipline operations — with no per-booking fees and no percentage of what you collect. Here’s how the models compare as of mid-2026:
| Platform | Pricing model | What a growing barn pays |
|---|---|---|
| Stables Systems | Flat monthly, published ($75–$429/mo) | The same flat price as revenue grows |
| Stables.co | “Free to start” — fees when boarders pay through the platform | More every month as more board dollars flow through it |
| BarnManager | Subscription ($40–$70/mo) | Flat, but billing/payments depth varies by tier |
| Stable Secretary | Subscription (~$2–$78/mo by tier) | Flat; records-focused |
See the full feature-by-feature comparison.
Questions barn owners ask about horse boarding software
Horse boarding software manages recurring board billing, billable extra services, horse care and medical records, stall and facility operations, and owner communication for boarding barns — replacing the spreadsheet, whiteboard, and month-end memory test.
Look for four things: recurring board billing with pro-rating, extras captured at the point of care, owner-facing records and invoices, and a pricing model you can predict. Stables Systems covers all four with flat published pricing; alternatives include Stables.co (free to start, fees on payments processed through it), BarnManager, and Stable Secretary. See our side-by-side comparison.
Usually not for a working barn. “Free” platforms typically monetize payment processing — the barn pays no subscription, but fees are taken as boarders’ money moves through the platform. A flat subscription is often cheaper for an established barn; a percentage model can suit a very small one. Do the math on your actual monthly board revenue before choosing.
Plans start at $75/month for boarding facilities and range up to $429/month for large operations, with no per-booking fees and no percentage of collections.
Yes — extras are logged in seconds when they happen and flow to the owner’s next invoice automatically. This is typically where barns recover the most lost revenue.
Owners get access to their horse’s records, care updates, and invoices, and can pay by card or ACH.
Yes — Stables Systems syncs with QuickBooks Online.
Yes — boarding and lesson program management live in the same system: one family, one invoice, even when they board one horse and take three lessons a week.
A team of seven horse people led by founder & CEO Jeremy Hipes, featured in The Plaid Horse for its work modernizing barn operations. Meet the team.