Horse records software keeps every document for every horse in one place — vet and farrier records, Coggins and health certificates, registration papers, insurance, boarding contracts, and signed waivers. Stables Systems lets you upload files to a horse’s digital record, request legally binding e-signatures on waivers and agreements, and find any document in seconds instead of digging through a filing cabinet or a shared drive.
Horse records software: a complete digital record for every horse
Each horse in Stables Systems has its own file that lives with the horse, not scattered across email, texts, and paper. Upload and store the documents your barn actually deals with:
- Vet records — exam notes, vaccination history, Coggins tests, health certificates, and lab results.
- Farrier records — shoeing schedules, invoices, and notes on each horse’s hoof care.
- Registration & ownership papers — breed registration, transfer documents, and proof of ownership.
- Insurance & coverage — mortality and major medical policies kept on file with the horse.
- Contracts & agreements — boarding contracts, lease agreements, and training agreements.
- Photos & ID — markings, brands, and microchip details for identification.
Upload vet, farrier, and any other documents to your horse records software
Drag and drop a PDF, photo, or scan onto the right horse and it is saved to that horse’s record for good. Snap a photo of a paper Coggins at the barn from your phone and it uploads on the spot. Because every file is attached to the horse, anyone with the right access — you, your staff, or the owner — can pull it up instantly whether they are at a show, at the vet, or at the barn.
Built-in e-signatures for waivers and agreements
Stables Systems does e-signatures right inside the platform — no separate DocuSign account, no printing and scanning. Send a document for signature, the signer signs online from any device, and the completed, signed copy is stored automatically on the horse or client record with a date and time stamp. Use it for:
- Liability waivers & release forms — collected and signed before a rider ever sets foot in the arena.
- Boarding contracts — signed digitally when a new horse arrives.
- Lease & training agreements — signed by owners and lessees online.
- Lesson & camp waivers — sent in bulk to parents and riders and tracked to completion.
- Barn rules & policy acknowledgments — proof that everyone agreed to the rules.
Why horse records software matters
- Nothing gets lost. Documents live with the horse, not in someone’s inbox or a drawer.
- You are covered. Signed waivers and agreements are stored, time-stamped, and easy to produce if you ever need them.
- Faster onboarding. Send waivers and contracts for e-signature and get them back before the horse or rider arrives.
- Access anywhere. Pull up a Coggins or a signed contract from your phone at a show or the vet’s office.
The old way vs. Stables Systems
| Paper files & scattered folders | With Stables Systems |
|---|---|
| Vet and farrier records in a filing cabinet or lost email threads | Uploaded to each horse’s digital record |
| Waivers printed, signed, scanned, and misfiled | Signed online with built-in e-signature and stored automatically |
| Coggins you can never find at a show | Pulled up on your phone in seconds |
| No proof someone agreed to the rules | Time-stamped, signed acknowledgments on file |
Related reading
Yes. You can upload vet records, farrier records, Coggins tests, health certificates, registration papers, and more to each horse’s digital file. Snap a photo or upload a PDF from any device and it is stored with that horse for good.
Yes. E-signatures are built into Stables Systems. Send a boarding contract, lease, or agreement for signature, the signer signs online from any device, and the signed copy is stored automatically with a date and time stamp — no separate DocuSign account needed.
Yes. Send liability waivers, release forms, and barn policy acknowledgments for e-signature and collect them before a rider steps in the arena. You can send them in bulk to riders, parents, and boarders and track who has signed.
Yes. Because every document is stored on the horse’s record in the cloud, you and your staff can pull up a Coggins, health certificate, or signed contract from any phone or tablet — at a show, at the vet, or anywhere with internet.